What spam emails are and how to avoid them

Spam emails are created and spread by individuals or organizations looking to make money or promote their products or services. They can buy email lists, scan websites for email addresses, or use malware to steal email addresses from infected computers.

After obtaining a list of email addresses, they can use various techniques to send spam emails, including using automated scripts or botnets.

Spam email

According to the Register of Known Spam Operations (ROKSO), about 250 billion emails are sent worldwide every day, 45% of which are Spam Email. Most spammers disguise their emails as advertisements. The main purpose of spam is to make a profit and compromise other security factors.

Not only is it annoying and a waste of time to process, but spam can also contain attachments, and links to bad websites that can install malware on electronic devices. in enterprise systems, causing cybersecurity threats.

Besides that, sorting out spam emails and emails is often a process that does not bring any benefit to the business. Spam is one of the biggest time-wasting causes for employees, affecting business performance.

Suppose that your business has 100 people, on average you pay employees 100,000 per hour. If each employee takes 30 minutes per day to clean up spam mail. It is estimated that your business must lose up to 120 million VND per month for that wasted time.

Not only that, but when more and more spam emails are received, the email service provider can evaluate the business email system as a source of spam. This creates a big annoyance as outgoing mail may end up in the spam mailbox of customers, and partners, or more seriously, an outgoing email will be blocked and suspended altogether.

Checking whether a partner/customer has received an email, as well as finding important emails in the Spam folder also consumes a lot of unnecessary time and effort.

Learn more: Why is the email sent by the company Spam, Junk-Email?

There are many ways to prevent email spam, here are 6 practical ways to minimize Email Spam:

1. Spam Filter: Enable the Spam filter in your mailbox, or use email security solutions like the Mail Inspector Platform to automatically filter and block spam emails, helping to protect your business information.

2. Email Authentication: Implement authentication methods such as SPF, DKIM, and DMARC to verify the legitimacy of incoming emails, thereby reducing the risk of phishing emails.

3. Keep Email Addresses Private: Limit the public sharing of your email address on the web or forums to avoid being targeted by spam-collecting tools.

4. Join Opt-Out Lists: Register with opt-out lists to block advertisers from sending unsolicited emails to your inbox.

5. Avoid Interacting with Suspicious Emails: Refrain from opening, downloading, or clicking on links in suspicious emails to minimize the chance of receiving more spam or encountering security risks.

6. Use Security Software: Install security software to protect your device from malware in spam emails and to ensure the safety of your personal data.

Learn more about Technology to help filter 99% of email spam

Learn more about How to secure business email effectively

Email spam is a dangerous threat that every business needs to be aware of, being alert, cautious, and applying measures to protect the business email system is something that businesses need to focus on. If you need to learn or experience the Mail Gateway EG-Platform service, email firewall technology helps block all email spam and malicious mail. Please contact us directly via hotline (028) 7306 8789or contact@vnetwork.vn or email to sales@vnetwork.vn